Pictures can dramatically increase the file size of your documents. To save network space and reduce download times, you should compress all the pictures within your documents. Compressing a picture makes the color take up fewer bits per pixel, with no loss of quality.

How to Compress Pictures saved within Microsoft Office Programs:

1. Double click on a picture within your document, which opens the Format Picture window. Click Compress, which opens the Compress Pictures window.
   
           
   
   
2. In the Compress Picture window choose the following options:
   
   • Apply to:  All pictures in document
   • Change resolution: Web/Screen
   • Options: Compress pictures and Delete cropped areas of pictures
   • Click OK to apply
     
       
     
     
3. Save changes to document. Do not "save as" and rename, creating a duplicate of the file.